Thing 8 : Calendar

We are pleased to have Veron (PH) from the Middle School Media Center of the International School Manila with sharing by Joan (SG) from NTU Libraries for Thing #8: Calendar Apps. Make sure you click all tabs (Discover, Explore, and Activities) to get to the end of the lesson.

In the past, we had humble wall calendars to help us remember important dates. Sure, we also had desk calendars and planners to schedule our activities and organize tasks, but with the advent of technology, the calendar was also enhanced. It can now be found inside modern portable devices.

Yes, I had to put in break and lunch in my calendar. Otherwise, I’d forget all about it.

We can say that paper calendars had never gone out of style with the number of people collecting stickers in exchange for planners last holiday season. But the calendar is a default program in portable gadgets like phones, tablets and laptops. Instead of chugging a number of drinks from coffee shops (and ingesting a lot of calories in the process) or putting additional weight to your bag, why not make the most of your phone or tablet?


Default Mobile Calendar

Whether you are using an iOS or an Android device, using the default calendar app is very easy. Adding events can be done with just a few taps.

Android calendar screenshot from Kelvin Samson.

  • Check out the calendar feature on your mobile device. Try setting an appointment with an alert to remind you 30 minutes before it is due.
  • Never forget to send birthday greetings! Sync contacts’ birthdays and add an alarm.
  • Sync Facebook events you are attending.
  • Sync your Google or Outlook calendar to your mobile device.
  • Send event invites using Google Calendar. Click “More” > “Create Event”>
  • What sort of calendar of events do you have on your library website? How does it look when viewed through a mobile device? If you don’t have a calendar of events try visiting some of these: Topeka and Shawnee County Public Library, The Grove Library, Vancouver Public Library, City of Sydney Library Network, Auckland Libraries.


Managing your Schedule

I admit that I still use day planners. I love to write my ideas and notes on paper, it somehow serves as my diary for personal matters. But for all things professional, I use Google calendar and it is synced to my mobile phone. Our school also uses Google calendar to book rooms and equipment.


Sharing your calendar in your blog/website would enhance your web presence. If you present papers on conferences, you can share your calendar so people may know where to hear and meet you. Also, if you’re always invited to different speaking engagements, you could use a calendar on your blog/website to show your availability. Perhaps you can enable people to make bookings with you using it.

If you just need the basic functions of a calendar, then the default app will certainly work for you. But if you find it lacking, then here are other options:

Resources Management shared by Joan

We can also use Google calendar or outlook to manage staff resources and rooms booking as shared by Bella of NTU Libraries. You can either create an entire calendar to share with all or invite designated person to specific event. In below example of NTU libraries student helpers’ calendar for managing duty roster and tasks management, we can set that the students roster to be shared by to everyone or a subset or even to only specific event. We can also set video call and attached files to each event making it very easy for us to schedule and dedicate work to the student helpers working for us. Scott Matteson gave a very detailed step-by-step on how to create and share a google calendar on TechRepublic.


Events Management shared by Joan

I will classify the use of Events Apps an important aspect of calendar-ing. Some popular apps are Eventbrite, Eventbase and Eventbee.

Libraries do host a lot of events like Book talks, seminars and exhibitions, even training workshops or orientation. With the use of these apps, it does make registration easier and quicker rather than checking the attendees name against a printed list. These 3 apps also allow the option to generate eTickets as QR Codes (which we will be sharing as Thing #9). The Singapore National Library board uses Eventbrite to schedule both their FREE and PAID events.

Screenshot_2014-03-05-02-08-56 Screenshot_2014-03-05-02-09-29

Of course, Google Calendar can also be used for event scheduling. To insert a registration link, you will need to embed your google calendar onto a website. Follow these steps on Google.


  1. Schedule appointments and events happening on March 10 using a mobile calendar.
  2. Take a screenshot of it.
  3. Post it on Instagram with the #23mthingsPhSG hashtag.
  4. Type in a description. Something like : Hey everyone! Here’s how my Monday looks like.
  5. Make sure you share via Twitter so we can “see” your photograph.

Thinking Points

  • Can your library calendar be easily shared through social media, e.g. Facebook and Twitter?
  • Are events advertised on your website with an option to download the calendar details?
  • If your library hours have seasonal variations, could you provide a Gmail calendar or iCal file of dates and hours that clients could import into their own calendar?
  • Study room bookings – could your library allow customers to import them directly into their own calendars?
  • Can your library clients sign up for a series of events (eg. a book club, early literacy story times, a technology course, etc.) and capture the details easily into their own calendars?
  • How else could your library utilize online calendars to share information?

Read the original 23 Mobile things :
23 Mobile Things – Thing 8
ANZ 23 Mobile things – Thing 8

Follow 23mobile things’s board Calendar on Pinterest.

Thing 8’s Guest Blogger

Veronoica Veronica currently enjoys working with middle school students at International School Manila. She is a BLIS graduate of the School of Library and Information Science, UP Diliman. Follow her on Twitter via @VeronicaSilagpo.

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