Thing 8 : Calendar

We are pleased to have Veron (PH) from the Middle School Media Center of the International School Manila with sharing by Joan (SG) from NTU Libraries for Thing #8: Calendar Apps. Make sure you click all tabs (Discover, Explore, and Activities) to get to the end of the lesson.

In the past, we had humble wall calendars to help us remember important dates. Sure, we also had desk calendars and planners to schedule our activities and organize tasks, but with the advent of technology, the calendar was also enhanced. It can now be found inside modern portable devices.

Yes, I had to put in break and lunch in my calendar. Otherwise, I’d forget all about it.

We can say that paper calendars had never gone out of style with the number of people collecting stickers in exchange for planners last holiday season. But the calendar is a default program in portable gadgets like phones, tablets and laptops. Instead of chugging a number of drinks from coffee shops (and ingesting a lot of calories in the process) or putting additional weight to your bag, why not make the most of your phone or tablet?


Default Mobile Calendar

Whether you are using an iOS or an Android device, using the default calendar app is very easy. Adding events can be done with just a few taps.

Android calendar screenshot from Kelvin Samson.

  • Check out the calendar feature on your mobile device. Try setting an appointment with an alert to remind you 30 minutes before it is due.
  • Never forget to send birthday greetings! Sync contacts’ birthdays and add an alarm.
  • Sync Facebook events you are attending.
  • Sync your Google or Outlook calendar to your mobile device.
  • Send event invites using Google Calendar. Click “More” > “Create Event”>
  • What sort of calendar of events do you have on your library website? How does it look when viewed through a mobile device? If you don’t have a calendar of events try visiting some of these: Topeka and Shawnee County Public Library, The Grove Library, Vancouver Public Library, City of Sydney Library Network, Auckland Libraries.


Managing your Schedule

I admit that I still use day planners. I love to write my ideas and notes on paper, it somehow serves as my diary for personal matters. But for all things professional, I use Google calendar and it is synced to my mobile phone. Our school also uses Google calendar to book rooms and equipment.


Sharing your calendar in your blog/website would enhance your web presence. If you present papers on conferences, you can share your calendar so people may know where to hear and meet you. Also, if you’re always invited to different speaking engagements, you could use a calendar on your blog/website to show your availability. Perhaps you can enable people to make bookings with you using it.

If you just need the basic functions of a calendar, then the default app will certainly work for you. But if you find it lacking, then here are other options:

Resources Management shared by Joan

We can also use Google calendar or outlook to manage staff resources and rooms booking as shared by Bella of NTU Libraries. You can either create an entire calendar to share with all or invite designated person to specific event. In below example of NTU libraries student helpers’ calendar for managing duty roster and tasks management, we can set that the students roster to be shared by to everyone or a subset or even to only specific event. We can also set video call and attached files to each event making it very easy for us to schedule and dedicate work to the student helpers working for us. Scott Matteson gave a very detailed step-by-step on how to create and share a google calendar on TechRepublic.


Events Management shared by Joan

I will classify the use of Events Apps an important aspect of calendar-ing. Some popular apps are Eventbrite, Eventbase and Eventbee.

Libraries do host a lot of events like Book talks, seminars and exhibitions, even training workshops or orientation. With the use of these apps, it does make registration easier and quicker rather than checking the attendees name against a printed list. These 3 apps also allow the option to generate eTickets as QR Codes (which we will be sharing as Thing #9). The Singapore National Library board uses Eventbrite to schedule both their FREE and PAID events.

Screenshot_2014-03-05-02-08-56 Screenshot_2014-03-05-02-09-29

Of course, Google Calendar can also be used for event scheduling. To insert a registration link, you will need to embed your google calendar onto a website. Follow these steps on Google.


  1. Schedule appointments and events happening on March 10 using a mobile calendar.
  2. Take a screenshot of it.
  3. Post it on Instagram with the #23mthingsPhSG hashtag.
  4. Type in a description. Something like : Hey everyone! Here’s how my Monday looks like.
  5. Make sure you share via Twitter so we can “see” your photograph.

Thinking Points

  • Can your library calendar be easily shared through social media, e.g. Facebook and Twitter?
  • Are events advertised on your website with an option to download the calendar details?
  • If your library hours have seasonal variations, could you provide a Gmail calendar or iCal file of dates and hours that clients could import into their own calendar?
  • Study room bookings – could your library allow customers to import them directly into their own calendars?
  • Can your library clients sign up for a series of events (eg. a book club, early literacy story times, a technology course, etc.) and capture the details easily into their own calendars?
  • How else could your library utilize online calendars to share information?

Read the original 23 Mobile things :
23 Mobile Things – Thing 8
ANZ 23 Mobile things – Thing 8

Follow 23mobile things’s board Calendar on Pinterest.

Thing 8’s Guest Blogger

Veronoica Veronica currently enjoys working with middle school students at International School Manila. She is a BLIS graduate of the School of Library and Information Science, UP Diliman. Follow her on Twitter via @VeronicaSilagpo.

Thing #7 : Communication (Wrap up)

Here’s the wrap up for Thing 7 # Communicate. We had a bash over Hangout+ last saturday (1st March). Thanks Yuyun for facilitating and mentoring and even archiving the conversation and creating a sweet little video clip just for #23mthingsphsg.

See below for the archived transcript with all the typos and grammatical errors!! ^_-)

Eimee Lagrama, zarah gagatiga and 5 others joined the conversation

Karryl n Joan – 10:30 AM
Added those with green light
Hi everyone!!!!

Karryl Sagun joined the conversation Karryl Sagun – 10:31 AM
Good morning!!! 🙂

zarah gagatiga – 10:31 AM
Hi all!

Joan Wee – 10:32 AM
Image 10.07.31 pm

zarah gagatiga – 10:32 AM
How cute! How do you do that

Perseus Rex Molina joined the conversation
Continue reading Thing #7 : Communication (Wrap up)

Thing 7 : Communicate

We are pleased to have Yuyun Wirawati from Li Ka Shing Library (Singapore Management University) to share her insights with us. Make sure you click all tabs (Discover, Explore, and Activities) to get to the end of the lesson.


My 7-year-old vivacious niece loves to invite people for Skype or Hangouts… not because she likes video chat, but because she likes to comment on people’s appearances! Her favorite comment: “Ha..ha..ha… your nose looks super BIG..ha..ha..ha..”. Oh my, how I wish we can just stick to the old-phone-calls.


Video Chat

You must have used your phone to communicate verbally (phone calls) or textually (SMS, WhatsApp). Now let’s communicate visually! There are many jargons used to describe this type of visual communication: video-chat, video-call, video-conference, etc. For this week’s Thing, we are going to explore two tools that enable video communication: Skype and Google Hangouts.

  • Skype can be installed on your computer, smartphone, tablet, or even TV and home phones (although I’ve never tried using Skype with my TV).
  • To activate Skype apps, you need to create a Skype account. Once you have registered for an account, you can start adding your friends.
  • You can make free Skype to Skype calls.
  • You can also use your Skype to make calls to mobile/landline numbers. This service, however, is not free.
  • Explore Skype’s features: you can make one-on-one or group video calls; you can even send files and photos during a call.
  • If your Internet connection is slow, you can disable the video and just communicate verbally. You can also mute the microphone/voice, or just use text for chatting.
  • Hangouts can be installed on your computer, smartphone or tablet.
  • To activate Hangouts apps, you need to create a Google account. Once you have an account, you can start adding your friends.
  • Explore Hangouts’ features: the computer version has more features, such as screenshare and home phone calls.
  • If your Internet connection is slow (or you want to avoid displaying your nose on the screen), you can disable the video and just communicate verbally. You can also mute the microphone/voice, or just use text for chatting.

Hannah Becker has made feature comparisons between Hangouts, Skype and some other communication tools.


Examples of use of Google+ Hangout

  • University of Michigan
    Nicole Scholtz, a librarian with University of Michigan offers assistance with finding and using geospatial data, using ArcGIS and QuantumGIS software, and advanced uses of Excel via Google+ Hangout screencast function.
  • NASA Hangout+ Air
    NASA is using Hangouts+ air to interact with users and let them find out more about what NASA doing.


(Complete Activities 1 – 4 before Saturday, 1 March, 10:30 am, if you want to join our Hang-out session)

  1. Create an account with Google if you do not have one yet. Take note that having a Gmail account means you already have a Google Account.
  2. Install Hangouts, either on your smartphone, tablet or computer.
  3. Login to Hangouts using your Google account. Make sure that you can login successfully.
  4. Share with us your Google Account user name so that we can invite your for a hang-out session (Sat, 1 Mar, 10:30am).
  5. On Sat, 1 Mar, 10:30am, SG and PH time, please login to your Hangouts.
  6. I shall invite you for a hangout session, and…
  7. Let’s hangout!

Thinking Points

What are the benefits of these communication tools?

(Lower communications cost. You can communicate to your friends and family, for free – except for the internet cost. Interestingly, Skype has this disclaimer at its website: “Skype is not a replacement for your telephone and can’t be used for emergency calling” :))

What are the benefits of these communication tools in library setting?

(Again, lower communications cost. The Library has international vendors, and sometimes I need to communicate with them verbally, especially when the email conversation is getting us nowhere. After an IDD phone conversation, I would need to fill up forms, sign forms and submit even more forms. Plus, the Library would need to pay the IDD fee. Nowadays, I just Skype with the vendors and happily say goodbye to the forms.)

What kind of practical applications can you think of for this visual communication?

(Remote office. In one of the meetings that our library had, we suddenly realized that we needed one colleague’s input to finalize a decision. She was not at the office at that time so we decided to ‘Skype’ her. Through a Skype video-call, she was able to see us and vice versa. We then continued our meeting with her participation – she did not need a chair, though.)


Can we leverage on these tools to support and assist library users?

(Yes, I would think so. Example: I used Hangouts to deliver my talks to students from other institutions. This allows me to remain in my office, yet still have the interaction with my audience. Unlike other web-conference tools, students are much more adaptable to Hangouts and most of them already have Google accounts. I bet you can think of many other examples.)


Read the original 23 Mobile Things :
23 Mobile Things – Thing 7
ANZ 23 Mobile things – Thing 7

Follow 23mobile things’s board Skype, Chat and Google+ Hangouts on Pinterest.

Thing #7’s Guest Blogger

Yuyun Yuyun is a Business Research Librarian at Singapore Management University. Yuyun loves to play social games on her Android tablet. She uses a pseudonym, and her biggest fear is that one day her students will find out her gaming name.

Things 4 & 5 : #wrap up + Twitter Convo

Be it HistoryPin or Google Maps. Keep using them!

Some highlights of the informal Twitter conversation we had on 22 February 2014 :

Thing 6 : Video

Make sure you click all tabs (Discover, Explore, and Activities) to get to the end of the lesson.


Video is getting popular

Insivia shared 50 must know stats about video marketing for 2013. Statistics like “86% of colleges and universities have a presence on YouTube, according to the University of Dartmouth“, and “Each day 100 million internet users watch an online video” are just a few examples. Statistics from YouTube show that more than 4 billion hours of video are seen each month, and 25% of global YouTube views come from mobile devices.  YouTube is also a popular search engine, particularly for DIY topics.  Of course there are other video apps and tools to consider as well, including Vimeo, VineViddySocial CamAnimotouStream, Flickr, Instagram and more!

Vimeo started out as a video sharing website for film professionals, thus, I really like how Vimeo retains the quality of your uploaded video. Plus, you don’t have to worry about the limit to the length of the video. Here’s a Library Tour made by students of The BookBench from Rizal Library and another one by Li Ka Shing Library (Singapore Management University).

In this Thing, we will take a look at some of the ways libraries and library workers can use videos for engaging clients and providing information about services, events and collections to their communities. I have also done a blog posting on simple free screen casting tools like Jing and Quicktime that can help you create instructional videos easily, plus some tips I learned from Ms Kathryn Greenhill from Curtin University and Ms Molly Tebo from State Library of Western Australia during ALIA conference in 2013.

Listen to a personal and very encouraging voice message for all of you (#23mthingsphsg participants) from Ms Mylee Joseph from Sydney. =)

A welcome video greeting for #23mthingsphsg participants from @janholmquist


You have probably seen some great uses of YouTube for libraries.

But what about something new like Vine and Instagram?

Instagram & Vine

Other tools

  • Mozilla Popcorn Maker
    Instead of creating a brand new video from scratch, you can also use Mozilla Popcorn Maker to mash different videos quickly to give you your desired results. It is unbelievably simple. Do take note that if you are looking into mashing up a video from YouTube, videos which do not allow embedding (copyrighted) will not be mashable.

    Wanting to annotate the video you’ve seen via Youtube, Coursera or Edx? introduced by @aarontay allows one to easily synchronise your notes with a video. This makes it so easy for you to annotate a library instructional video and share it with your users. Simply pause the video where you want to annotate, then type into the blank spaces beside the video.Screen Shot 2014-02-20 at 10.30.41 pm


  1. Record a video
    • Download Animoto, GoAnimate, Instagram or Vine app on your mobile device
    • Record a video using one of the apps
    • Share it via Twitter using the hashtag #23mthingsphsg
    • See guide on how to take video using instagram and vine.
  2. Share a video
    • Share a YouTube video relating to your library via Twitter using the hashtag #23mthingsphsg

Thinking Points

Remix from the original 23 Mobile things :
23 Mobile Things – Thing 6
ANZ 23 Mobile things – Thing 6

Check out 23MobileThing’s Video Pinterest Board for more tutorials and ideas.

Follow 23mobile things’s board Video on Pinterest.

Joan Joan is a Senior Librarian (New Media) at Nanyang Technological University (Singapore) and has been in the profession for nearly five years now. Her forte lies in using social media and mobile tools. She graduated with a BSSc from National University of Singapore and holds a Master in Information Studies from Nanyang Technological University, Singapore.

There and back again: 23 Mobile Things

by Kathryn Barwick, Jan Holmquist and Mylee Joseph

In 2013 we spent several months adapting the concept of #23mobilethings from an in-house program at Guldborgsund-bibliotekerene in Danish into an English language #23mobilethings course that was available for anyone around the world to study at their own pace, with encouragement to adapt it for further use for their colleagues and library clients.

Along the way we discovered ….

  • The power of Creative Commons licences to allow something like this course to begin small and local, and to grow and spread around the world, becoming better and better as it travels and evolves
  • The various tools and methods of communication that allow you to work effectively with colleagues around the world, including: Time Zone Converter ( ), Doodle ( ), Google docs, Google + hangouts, Skype, a sense of humour and the ability to ask good questions!
  • How challenging it is to cope with a BYOD (bring your own device) audience.  We tried not to favour any particular mobile operating system or type of mobile device.
  • That adopting mobile technology in your working life can lead to greater efficiency (especially answering messages and email on the go), provide new tools for collaboration and makes you think about your workflows and procedures differently
  • That technology is moving fast … keeping up with new apps, new devices and upgraded operating systems is going to be an ongoing challenge for all of us.

We’re delighted to have colleagues in Singapore, Philippines and many other places around the world joining the #23mobilethings adventure.

A personal and very encouraging voice message to all of you by Ms Mylee Joseph from Sydney. =)

Thing 5 : Photos + Maps + Apps

We are pleased to have Shielski Montenegro (PH) from Rizal Library, Ateneo de Manila University to share her insights with us. We (Karryl and Joan) have added some examples from Singapore and the Philippines, which we hope will be useful and interesting for you. Make sure you click all tabs (Discover, Explore, and Activities) to get to the end of the lesson.

Don’t you wish you could travel back in time? Visit historical sites in other countries, catch a glimpse of the lives of your ancestors, witness the evolution of landscapes and architecture through the decades? I can only imagine how breathtaking that would be! But even though I won’t get to experience those things first hand, apps are now available to let me take a peek through history. Bless the day smartphones were invented! Just a few taps and swipes and ta-daaaa! That’s the beauty of smartphones – they have that intriguing capability to perform a lot of things. I don’t even have to understand how they work; I just sap up the glory they provide. Convenient, don’t you think? Now forget the time machine. We can now go back in time using our mobile devices, thanks to apps like Historypin (!

Historypin is basically a digital photo archive where photographs, videos, and even audio recordings, can be overlaid using virtual pins on Google Maps. Historypin is more on the historical, informative side. Speaking of history, I recall that in high school, I didn’t fare well in history class because back then I thought it was boring and it always tested my memory. It was agonizing having to memorize dates and the corresponding events! Historypin, however, is not about dates, but about connecting the present with the past through the use of photos and maps combined. What makes it more interesting is that, it lets you experience local history while also allowing you to interact with different people and seeing the world in a different light through the photos they capture. It is undoubtedly a great tool to learn and share stories. Okay, so how exactly does it work? This short introductory video explains what we need to know about the app.

Aside from Historypin, there are also other apps that we can try. One is WhatWasThere (, which is an iPhone app. Another one is called Sepia Town (, which is available on desktop and has no mobile version, but works just as well. 

Here’s an example of how NTU Libraries integrated a repository of digital images of mural paintings of Bagan Temples constructed between the 11th and 18th centuries using Google Maps and WordPress. –Joan


In 2009, Typhoon Ondoy (Ketsana) caused a lot of destruction in the Philippines, but was unable to dampen the Filipino spirit. Captured on WhatWasThere is a glimpse of how people from Quiapo, Manila turned an underpass full of flood water into a giant, free-for-all swimming pool:

What Was There PH

Libraries can use HistoryPin, WhatWasThere, and other applications to post pictures of historical moments in the library–such as inaugurations, some important exhibits, VIP visits, parties, among others–and pin them on the exact location of the event on the virtual map. It will be like a map full of #ThrowbackThursday photographs! –Karryl


  1. Download and install the Historypin app (iOS, Android, Windows) to your smartphone. Tip: Login using a Gmail account to be able to fully experience its features.
  2. View historic photographs near your current location and/or any location of your choosing.
  3. Familiarize yourself with the app including the type of information included in the pins.
  4. Compare the experience when you use Historypin on a desktop computer.


  1. Browse photo collections uploaded by other users. Here are some collections for your perusing pleasure:
  2. Try pinning a random travel photo from your phone. Not sure how to pin a photo? Check this tutorial out:
  3. Explore other similar apps: WhatWasThere (iPhone app) and Sepia Town (no mobile app).
  4. Just play around with the apps and see how these tools can be relevant to library services.


  1. Capture a photo of a local landmark. You can also scan old photographs, but please take note of the source.
  2. Upload the photo to the map using Historypin, WhatWasThere or Sepia Town, whichever floats your boat. Tip: When pinning a picture to a map, don’t forget to attribute! If possible, include links to the original source. #copyrightissues
  3. Find a photo on the map and try overlaying that photo with the one taken on that spot with your phone. This is called Historypin Repeat, having photos that other users have taken using the app.
  4. Try to create a virtual tour or photo collection using a theme (e.g. libraries and museums in your city). You can use photos pinned by other users, but include the source.
  5. Take a screenshot of your pin and share it with us via Twitter or Instagram with the hashtag #23mthingsphsg.

Remix from the original 23 Mobile things :
23 Mobile Things – Thing 5
ANZ 23 Mobile things – Thing 5

Shielski Montenegro Shie Montenegro is a Reference Librarian at the Rizal Library, Ateneo de Manila University and has been in the profession for almost five years now. When she’s not at work facilitating research consultations and providing information assistance, she is out there creating something artsy and forever dreaming of the sea.

Thing 4 : Maps and Checking in

Click all tabs (Discover, Explore, and Activities) to get to the end of the lesson.

Smartphones and mobile devices are now equipped with global positioning system (GPS). This gives them the ability to determine your current position on a map. This also allows library clients and staff to locate themselves on a map and to get directions to get to various locations. You can see this at work in “real time” tracking apps for bus and train timetables. – Mylee Joseph


Google Map
  • Try out the default maps app installed on your device. You can also download other map apps, such as the Google Map app.
  • Try out the different options for direction functionality (walk, drive, public transport). What are the directions to your library like?
  • Claim your location on Google map [Read Aaron‘s view on should you claim your library’s virtual place?]
Google Indoor Map
  • Google Maps also have indoor maps which include many cultural institutions including libraries
    • Watch how it works :-
    • Click here to submit your Google indoor map
    • See case studies of Google indoor maps
    • Here’s an example of how an indoor map looks like for Singapore National Library :-
    • Read how Vermont Library Association created their indoor maps.


Aaron wrote a very detailed blog post on location-based apps and why libraries are “popular” check-in venues. He also has a paper presented at the IATUL conference (2012) on NUS libraries’ experience with Foursquare.


Foursquare is a location-based social networking site that allows users with GPS-enabled mobile devices to share their location with friends by “checking-in”. Once they have checked in a particular location, they can easily share it with their friends on Foursquare, Facebook and Twitter friends. As a form of ramification, users who check-in at specific venues can also earn badges.Users who regularly check-in to a library will be get a Bookworm badge.

By checking-in a certain number of times (or in different locations), users can collect virtual badges. In addition to that, users who have checked in the most times at a certain venue will be crowned “Mayor” until someone surpasses their number. Businesses have started to embrace Foursquare, and have began offering special deals to users who are crowned as “Mayors”. See here for case studies on the use of Business Foursquare.

Other Location Apps
  • LibraryThing has a free app called Readar (it was formerly Local Books), with more than 80,500 bookstores, libraries and bookish events listed it uses GPS to allow the user to locate nearby venues and literary events.
  • Facebook also has a check-in option.
  • You may also make use of geocaching app to get users to “find” your library.
What are some interesting location-based related projects by libraries?

Thinking Points

  • Do you use maps as wayfinding guides inside your library (eg. University of Virginia Library )?
    If your library facility is large (or spread over several locations), does your website or app include maps?
  • Have you considered geocaching as a library program (allowing interaction with the library as a destination)?
  • Have you considered editing the information about your library in Librarything Readar, Google places and Foursquare, perhaps even adding some photos?
  • Do you have any signs in your library to encourage people to “check-in”?
  • Have you considered holding a competition with Foursquare check-ins at your library?


Find an example of how a library, museum or even a local business establishment uses Foursquare or Facebook to check-in. Alternatively, you may also look for ones which use Google maps or geocaching to create some buzz for their community. Please share your examples with us via the comments section below or tweet us with the hashtag #23mthingsphsg.

Remix from the original 23 Mobile things :
23 Mobile Things – Thing 4
ANZ 23 Mobile things – Thing 4

Check out 23MobileThing’s Maps and Checking-in Pinterest Board for more tutorials and ideas.

Follow 23mobile things’s board Maps and Checking-in on Pinterest.

Joan Joan is a Senior Librarian (New Media) at Nanyang Technological University (Singapore) and has been in the profession for nearly five years now. Her forte lies in using social media and mobile tools. She graduated with a BSSc from National University of Singapore and holds a Master in Information Studies from Nanyang Technological University, Singapore.

Thing 3 : Email Marketing (wrap-up)

Thank you for the very positive feedback and questions on Thing 3 : Email Marketing! As we have shared, making mobile-friendly email for library announcement or outreach can be easy. Here are some of the lovely works from our #23mthingsphsg participants.